Last July I wrote a post for David Sparks’ (@macsparky) website showing and explaining the apps on my iPhone home screen. Since a year has elapsed since that post appeared, I thought it would be interesting to look at the old and the new side by side to see what’s changed.
The obvious change is that I’m now running iOS 7 and this makes last year’s home screen (left) look terribly outdated. Last year I was using an iPhone 4S and I’ve since upgraded to the 5S which explains the taller display (right).
I replaced Forecast with Weather Line which offers a nice graphic look at temperature along with the hourly and weekly forecasts. I wrote about Weather Line a few months ago and explained why it’s the weather app that suits me best. I keep Yahoo Weather on the second screen (in a folder) in case I need to look at the radar.
A major absence is Checkmark. I loved this app last year due to how quickly I could create time- and location-based reminders. When iOS 7 came out, Reminders saw a huge improvement which made adding reminders easier. Checkmark also didn’t get an iOS 7 update until a few months ago – long after iOS 7 was released. While I tried the new Checkmark when came out, I’ve found that Reminders actually works better because I am using multiple lists and it integrates with the system nicely.
Two entirely new categories of apps have also been added to my homescreen: Habit List and Tally. I use Tally to track how many glasses of water I drink each day and Habit List, which I reviewed when it was updated for iOS 7, has helped me to obtain and keep some new habits that are helping me to be healthier (excercising, flossing, hydration) and more reflective (journaling).
My latest homescreen doesn’t reflect my flirtation with Appigo’s Todo, an OmniFocus competitor. Todo was on my homescreen until just recently and I’m in the laborious process of transferring my projects and tasks back into OmniFocus.
Finally, just because I don’t have an app on my home screen doesn’t mean that I don’t use it. Evernote has been moved to page two, along with Instagram. The Camera app is no longer needed because the camera launcher in Control Center shows up in the lower right corner when swiping up from the bottom of the screen, negating the need to display the app. I also have a number of other utilities like Scanner Pro, CameraSync, IFTTT, Day One, and shopping apps that I don’t use frequently enough to warrant placing them on the home screen.
I rely on my iPhone even more than I did last year, and it has become indispensable in my work and personal life. I look forward to the innovations that iOS 8 will bring this fall, and it will be fun to see what my home screen looks like one year from now.
A while back, I wrote about my breakup with OmniFocus and what I was looking for in a new task management app. Sometime in January or February, I took the plunge and decided to move all of my tasks and projects into Appigo’s Todo Cloud.
Todo has a lot of features I was looking for: a subscription model that didn’t break the bank, start dates, a clean design on iOS, a web app that I could use at work on my PC, and a sensible organizational structure for all of my projects and tasks. Todo costs $1.99 per month, and is a great way to stay organized. It will work for most people and I heartily recommended it in a presentation I gave at a conference in Pittsburgh in April.
The problem is that I am picky. Really picky. No app has exactly what I am looking for and Todo’s flaws have become apparent over time. For example, I have primarily been using it on the web – from my PC at work – and this has presented some problems. The web interface works well for basic tasks but falls short on a few critical things. For example, there is a bug that causes repeating tasks to be created with the incorrect dates (which @AppigoTodo is aware of and has told me they will fix). Another problem is that, while it’s easy to add a task to a list by dragging, it’s impossible to drag tasks from the inbox to a specific project, which quickly becomes very frustrating.
Todo’s Mac and iOS apps have almost every feature that I need, but two essential features are missing. One of the most important components of David Allen’s Getting Things Done methodology is that projects must be reviewed from time to time. OmniFocus has a Review feature (on the iPad and Mac versions) which makes this a breeze. It walks you through all projects and this is a great way to make changes, check off a task that was forgotten, or plan out the upcoming week. I didn’t realize how much I liked this feature until it was no longer there.
Todo has no review feature, and this has caused to me to adapt out of fear of missing something important. What I’ve done with Todo is give most of my tasks due dates which is something I never did with OmniFocus because I knew that I would catch them when doing a weekly review. What I’ve ended up with are tasks that continually show up as overdue that I keep putting off. With OmniFocus, I knew that I would catch these tasks before it was too late, but with Todo I have to assign a due date which just ends up stressing me out.
Another feature of OmniFocus that I miss is Forecast, which provides a nice display of tasks due (and, optionally, starting) on a given day alongside a view of the appointments for the day. I find this much more intuitive and easy to digest than the vertical view in Todo which doesn’t integrate with my calendar at all.
This is why, after using Todo exclusively for several months, I’m considering switching back to OmniFocus. If I do this I will miss Todo’s web interface, intelligent task parsing, and fast Reminders syncing (which is superior to OmniFocus’ because it works on both iPad and iPhone). However, I think I may benefit more by having the Review and Forecast features of OmniFocus at my disposal instead.
What it all boils down to is how using each app makes me feel. When I was using OmniFocus I felt like I was completely in control of my work and all the demands placed upon me. I trusted the system and it never let me down. I do not have the same sense of trust with Todo and that’s a scary thought. While I haven’t made the jump back to OmniFocus yet, it’s looking more likely every day.
I try to keep as few notifications as possible from popping up on my phone as I find them very distracting. I do like to keep calendar notifications active, because they remind me that I need to be somewhere or am meeting with someone. However, I prefer not to see the annoying default reminder for all-day events, which automatically fires off 18 hours in advance if, like me, your workplace uses Microsoft’s Exchange server and you create all-day events on your PC. What’s even worse is that Outlook does not allow you to change this default reminder to a time of your own choosing. You’re stuck with 18 hours, like it or not.
This macro runs when Outlook starts and watches for new appointment items to be saved. When it finds one, it checks to see if it’s an All Day Event, and if so, you are asked if you want to keep the reminder. While the tweaks here work with reminders, it can be tweaked to do almost anything when a new appointment or event is saved. [Visit the site for full instructions on how to create this macro]
What if, like me, you also use an iOS device and create all-day events from your iPhone or iPad? Luckily, the best third-party iOS calendar app – Fantastical (iPhone, iPad, Mac) – has the solution which can be found in the “Default Alerts” section of the app’s settings. Simply switch “All-Day Events” to “None” and the problem is solved:
Problem solved! By implementing the Outlook macro and the Fantastical setting, I never have to see those annoying 18 hour notifications ever again.
I’ve dropped the price on my book to just $1.99 so now is the time to buy! It’s available at www.ridingaroundamerica.com, or by clicking the appropriate link below:
About the book: In the summer of 2004, I traveled around the perimeter of the country by train – an 8,000 mile journey which included stops in New Orleans, Tucson, Oxnard, Portland, Seattle, Minneapolis, Saint Paul, and Chicago. This book is a photo collection featuring over 100 of my best images taken on the trip along with the text of my 16,000-word travelogue. This book will delight readers who enjoy trains, travel, history, baseball, architecture, and stunning black and white photography. Read about my travels along some of Amtrak’s most famous routes: Empire Builder, Sunset Limited, Coast Starlight, Crescent, Cascades, and Lakeshore Limited. Learn about the history and see the sights of each city through the lens of my camera. Other highlights of the book include my encounters with rattlesnakes outside of Tucson, a visit to Channel Islands National Park, a tour of New Orleans’ French Quarter, a descent into underground Seattle, and my experiences at four major league ballparks in Chicago, Seattle, and Minneapolis.
Visit www.ridingaroundamerica.com for more information (including screenshots).